Lost your deed poll after several name changes?

Losing a document does not mean you must abandon the name you now use. The immediate task is to prove how the name on the organisation’s record became your current name. Ask the recipient which document is missing and what replacement evidence it will accept.

For example, a passport may still be in your birth surname, while your bank uses a later married name and your current deed shows a third name. Replacing only the newest document may leave the earlier link unexplained. Write the sequence down before contacting a provider.

Our additional copies service uses your original order reference and email address to retrieve the deed details. The copies use the same name details and each must be signed and witnessed separately. If you cannot find your order reference, contact our team before placing another application.

Tell us if the document is needed to prove a historical change or bridge several names. An additional document prepared from order details is different from a certified photocopy of a deed that was signed years ago. Confirm the recipient’s requirements so the replacement serves the job you need it for.

HM Passport Office requires the links back to the name on the last passport, or the relevant starting certificate for a first passport. Its policy says that where contemporaneous evidence for the links is unavailable, a statutory declaration must cover the names used, dates and circumstances where known. HM Passport Office: evidence to change a name

Ask HMPO about the missing link and take that requirement to the professional preparing or witnessing the declaration. Keep any surviving evidence. A newly signed deed must not be backdated to make it appear to have been executed when the historical change happened.